Poland keeps producer responsibility in one place. A single government database called BDO holds your register entry, your records and the annual report you file every 15 March, and it covers packaging, electronics and batteries together. What that leaves a producer with is a weight figure per material, a recycling target, and two fees landing on two different dates.
This guide walks through those duties first, so you can see what a tool actually has to cover, then ranks six pieces of software against them. It also covers the bottle deposit system that started in October 2025 and the wider packaging reform still sitting in draft, since both change what you should be buying for.
Poland runs producer responsibility through one government database
Most European countries scatter producer responsibility across separate schemes with separate portals. Poland puts nearly all of it in one place, so it helps to see the whole shape before the detail.
BDO does three jobs at once
That database is called BDO, short for the database of products, packaging and waste management.
It does three jobs that other countries usually split up. It holds the producer register, it holds the records you are required to keep, and it is where your annual report is filed.
You need an entry in the register before your first sale, not after it. There is no volume threshold that lets you skip that step, so the first packaged product you ship to a Polish buyer is the one that triggers it.
Foreign sellers register on the same terms
Sell into Poland from abroad and nothing about the duty softens.
Foreign companies are in scope on the same terms. Sell into Poland from another country and the register entry is yours, which is why so many non-Polish sellers appoint a local representative to handle it.
Getting into the register carries a fee, and staying in it carries the same fee every year after. It is 200 złoty for a micro business and 800 złoty for everyone else, with the annual payment due by 28 February.
Everything you place on the market is reported once a year
One report covers packaging, electronics and batteries, and it goes to the marshal of your region through BDO. The shape of the job is the same as EPR reporting anywhere else, with one portal instead of several.
The deadline is 15 March for the year before. Miss the numbers behind it and you cannot produce the report, because the whole thing is built from the weight of what you put on the market, by material.
The recycling target is met by you or by a recovery organisation
Placing packaging on the Polish market comes with a recycling obligation attached to it. For 2026 the required overall recycling level is 66% of the packaging waste arising from what you sold.
You have two ways to meet it. Do it yourself, which means contracting recyclers and collecting the paperwork that proves the tonnage, or hand the obligation to an organizacja odzysku opakowań, a recovery organisation that takes it on for a fee.
Most producers pick the second route. Rekopol is the best known of them, and Interzero and Biosystem run the same kind of service.
Two separate fees on two separate dates
This is the part that catches people out, because the second fee has nothing to do with March.
- The product fee. Owed where the recycling level was missed, charged per kilogram and calculated per material, and paid to the marshal by 15 March. How the fee is worked out depends entirely on clean weight data.
- The public education fee. A separate duty to fund public education about packaging waste. Run the campaigns yourself and you spend at least 2% of the net value of the packaging you placed on the market last year, and otherwise you pay the fee to the marshal by 31 December.
Sell under a tonne of packaging in a year and both fees fall away under de minimis State aid rules, as long as you file the de minimis paperwork by 15 March. The register entry stays mandatory either way, so small does not mean invisible.
The packaging reform that has not landed yet
Poland has been preparing a much bigger system, and it is worth knowing what it is before you buy anything, because it changes who you pay rather than what you count.
What the draft would change
The Ministry of Climate and Environment published the draft act in August 2025. Under it, one state body, the National Fund for Environmental Protection and Water Management, would run the whole packaging system and pay the money out to municipalities.
Producers would pay a new packaging fee per kilogram placed on the market, starting deliberately low and ramping up, with a statutory ceiling of 4.50 złoty per kilogram.
Today's competing recovery organisations would be wound up at the end of a two year transition, with the full system arriving in 2028.
Why you should not plan around it yet
The draft is still moving through the government's own legislative process. As of August 2026 it had cleared some inter-ministerial committees and had not been sent to parliament, let alone passed or published.
The law you comply with is still the packaging act of 13 June 2013, whose consolidated text was republished on 30 April 2026 and which was last amended by an act that took effect on 18 February 2026.
That gap is the practical point for anyone choosing software. Buy for the duties that exist today.
And buy something that can absorb a change of payee without a migration, because when the reform lands the numbers you report will barely move while the destination will.
Bottles and cans have carried a deposit since October 2025
While the packaging reform stalled, a different Polish system went live on schedule, and it has its own registration, its own targets and its own penalties.
What carries a deposit and how much
The deposit system started on 1 October 2025 for single-use plastic bottles up to three litres and metal cans up to one litre. Reusable glass bottles up to 1.5 litres joined on 1 January 2026.
The deposit is 50 groszy on a plastic bottle or a can, and 1 złoty on a reusable glass bottle. Shops larger than 200 square metres must take the packaging back and refund it.
What it asks of a drinks producer
If you place drinks in that packaging on the Polish market, you sign up with a representative entity that runs collection and settles the deposits, and you may only place drinks in packaging that carries the deposit mark.
There is a collection target attached, and it is not gentle. It is 77% from 2025, rising to 90% from 2029, and missing it costs a product fee of 1 złoty per kilogram inside the system or 3 złoty per kilogram outside it.
The fees your customer pays at the till
Two smaller charges sit alongside all of this and are recorded and reported through BDO like everything else.
- The single-use plastics fee, in force since 1 January 2024. It is 20 groszy on a beverage cup including its lid, and 25 groszy on a food container, charged to the customer. Single-use plastics in Poland has its own reporting line.
- The carrier bag fee, 20 groszy per lightweight plastic bag, settled quarterly. The very thin bags used for loose food are outside it.
And on top of every one of these, the EU Packaging and Packaging Waste Regulation applies directly in Poland from 12 August 2026, bringing the EU Declaration of Conformity with it.
That one is a document you sign and hold, backed by a technical file, rather than anything you file through BDO, and making one is its own piece of work.
Where the six tools sit between software and service
Before the ranking, the split that matters most in Poland is who ends up doing the work.
Two of the six do it for you. Staxxer registers you and files on your behalf, and Lizenzero picks the local scheme, signs the contracts and reports your quantities. You hand the job over and you get your time back.
The other four hand you the numbers and the finished report, and you press send. Repax, ComplyMarket, ecosistant and bdomat all sit on that side, each strong on something different, whether that is a data layer you own, a workflow built around BDO, a low per-country price, or the Polish till fees.
Neither model is better in the abstract. It comes down to whether you want to own the workflow or be rid of it, and every entry below says which side it is on.
What we looked for in Polish EPR software
Poland does not reward breadth for its own sake. A producer selling here cares about five plainer things, and those are what we ranked on.
| What we looked for | Why it matters |
|---|---|
| Speaks BDO | The register, the records and the annual report all live in one state system, so a tool that does not know it leaves you re-keying |
| Produces weight by material | The recycling level and the product fee are both calculated per material, so clean weights are most of the job |
| Knows the Polish calendar | The report and the product fee land on 15 March, the public education fee on 31 December, and the register fee on 28 February |
| Ready for PPWR and the DoC | The Declaration of Conformity is mandatory across the EU from 12 August 2026, Poland included, and it is a workstream of its own |
| Survives the reform | The system that pays for packaging waste is being rewritten, so the tool worth buying is the one that changes payee without changing your data |
The best Polish EPR software ranked
We ranked the six by overall fit for a producer placing goods on the Polish market.
What moved a tool up the list was knowing the BDO workflow, producing clean weight-by-material data, respecting the Polish dates, coming ready for the Declaration of Conformity, and still making sense once the reform lands.
Each entry covers what the tool is, who it fits, and the one thing to watch before you commit.
1. Repax for owning the data behind every Polish duty
Repax treats Polish compliance as a data problem rather than a filing problem.
You specify each product once, its materials, its component weights and its packaging class, and Repax turns that into whatever each duty asks for.
In practice that means packaging weights by material for the BDO report and the product fee calculation, placed-on-market figures for the electronics and battery lines of the same report, and the EU Declaration of Conformity for PPWR.
Try Repax Core for free - no card required Describe your products once and Core builds the report each market and scheme expects. Try it freeIt is also our own product, so we lead with it, though we are straight about where each rival wins below. The single data layer is why it sits first. It does not need replacing when you add a stream, a market or a new rule.
The pending reform is a good illustration of why the data layer matters. If the payee changes from a recovery organisation to a state fund, the kilograms per material do not change at all.
A tool built on your own product data survives that switch. A tool built around one scheme's forms does not.
Two of the three Repax products are live today, with a third on the way.
- Core is the product-data and reporting engine behind every stream and market.
- Declare produces the signed EU Declaration of Conformity for packaging, covering PPWR Annex VIII.
- Comply will register and file with the authorities and schemes for you. It is not released yet, and there is a waitlist for 2026.
- Best for: producers selling packaged goods, electronics or batteries into Poland who want to own their compliance data in one place and be ready for the Declaration of Conformity.
- What it does for your Polish duties: produces the weight-by-material data behind the BDO annual report and the product fee, the placed-on-market figures for electronics and batteries, and the EU DoC from the same records through Declare.
- Markets and streams: the EU27 including Poland, each with its own register and format, so the same records answer Germany or France next; packaging, batteries, electronics and textiles.
- Pricing: a free tier at €0 a month, paid plans from €29 a month, enterprise on request (as of August 2026).
- Watch-out: Repax gives you the data, the reports and the DoC, but it does not enter you in the BDO register, sign you up to a recovery organisation, take on your recycling obligation, run your public education campaigns or submit your report. That filing product, Comply, is on the way for 2026.
2. ComplyMarket for a workflow built around BDO itself
ComplyMarket is the tool on this list that has been built most explicitly around the Polish process rather than adapted to it.
Their Poland module walks the BDO registration, then runs the annual report as a workflow, building the packaging dataset, validating it and preparing the submission against what Poland asks for.
It is a German platform, based in Munich, so the Polish depth is in the module rather than in the company. The mapping work underneath it is the useful part, taking each product to its materials and its weights so the numbers hold up.
They also keep the evidence, which matters more in Poland than most places because records have to be retained for five years, and they track the deposit system for drinks packaging.
- Best for: producers who want software that already knows the BDO workflow and the 15 March deadline, and who want the audit trail kept for them.
- What it does for your Polish duties: supports the BDO registration, builds and validates the packaging dataset, prepares the annual report, keeps five years of evidence, and tracks deposit-system packaging.
- Markets and streams: several EU markets with their own modules, including Poland and Italy; the Polish module is a packaging one.
- Pricing: demo-led, no public price (as of August 2026).
- Watch-out: packaging is the centre of gravity, the wider platform reaches into areas you may not need, and you cannot see what it costs without booking a call.
3. Lizenzero for handing packaging licensing to a group with Polish operations
Lizenzero is the self-service arm of Interzero, and on a Polish list the parent matters as much as the product.
Interzero runs a licensed Polish recovery organisation out of Kraków, covering packaging, electronics and batteries, which means the group is not arriving in Poland through a partner but through its own operation.
The Lizenzero side is the online way in. You tell it where you sell and what you ship, and they choose the local scheme, act as your authorised representative where that is needed, and report your quantities.
Their pricing is unusually open for this kind of service, at a flat service fee per country plus whatever the local scheme charges for your tonnage, with discounts as your country count grows.
- Best for: sellers whose Polish problem is packaging licensing specifically, and who want the same treatment across a long list of European markets.
- What it does for your Polish duties: selects and contracts the Polish scheme for you, acts as authorised representative where required, and reports your packaging quantities.
- Markets and streams: 31 countries including Poland; packaging only, with Interzero's other streams sold under separate programmes.
- Pricing: public, €299 service fee per country plus the scheme's own volume fees, with volume discounts (as of August 2026).
- Watch-out: it is packaging only, so your electronics and battery duties stay with you, and it is a licensing service rather than a place your product data lives.
4. Staxxer for cross-border sellers who owe Polish VAT as well
Staxxer is built for the seller shipping into Poland from abroad, and it is the only one here that publishes a price for Poland specifically rather than a flat per-country rate.
Their argument is that EPR is only half of your problem and Polish VAT is the other half, so they bundle both. They arrange the registrations and submit the filings on your behalf, which makes this a service rather than software you operate.
Polish packaging EPR is listed at 239 euros to register plus 199 euros a year, alongside the same structure for eight other EU countries. Their own Poland overview names BDO and puts the registration threshold at zero, which matches the rule above.
- Best for: cross-border and marketplace sellers into Poland who want Polish VAT and EPR handled by the same provider.
- What it does for your Polish duties: registers you in BDO and files your Polish EPR reporting as a done-for-you service, with electronics and batteries covered the same way, and Polish VAT alongside it.
- Markets and streams: EPR priced for nine EU countries including Poland; packaging, electronics and batteries, with VAT as the larger half of the product.
- Pricing: public. Polish packaging EPR at 239 euros to register plus 199 euros a year, with VAT priced separately (as of August 2026).
- Watch-out: you hand the workflow over rather than own it, so your product data stays wherever it lives today, and EPR sits beside a VAT-first product rather than at the centre of it.
5. ecosistant for covering Poland and a long list of other markets cheaply
ecosistant is the value pick once your market list gets long and your volumes stay modest.
They cover up to around 30 European countries and more streams than most tools at this size, including packaging, electronics, batteries, textiles and furniture.
They publish plain-language country guidance, and their Polish material makes the same point we do about registration starting at the first sale.
Pricing starts at €24.90 per country, which is hard to beat if you have picked up duties in eight markets and none of them are large.
They pair self-service software with an optional account manager, so you can start on your own and buy help later. That makes it a friendly on-ramp for a growing webshop rather than a platform you build a process on.
- Best for: smaller sellers with several streams and several European markets who want the cheapest credible per-country price.
- What it does for your Polish duties: takes you through a questionnaire-led Polish packaging setup and prices it per country, with the other streams handled from the same account.
- Markets and streams: up to around 30 European countries; packaging, electronics, batteries, textiles and furniture.
- Pricing: public, self-service from €24.90 per country, with the guided service quoted separately (as of August 2026).
- Watch-out: it is aimed at direct-to-consumer webshops, and the deeper help arrives as a premium service upsell rather than in the base price.
6. bdomat for Polish food service and the fees charged at the till
bdomat is the only Polish-built software on this list, and it earns its place by being narrow rather than broad.
It is made for gastronomy, meaning restaurants, cafés, bakeries and food trucks that hand food over in packaging, and it handles the duties that shape of business actually triggers.
That means collecting and recording the 20 groszy cup fee and the 25 groszy food container fee, and tracking carrier bags by thickness for the quarterly bag fee.
It also converts packaging counts into kilograms for the product fee, keeps the five year records and sends the annual BDO report.
It is built by a Polish company in Rzeszów, in Polish, for the Polish system only. That is exactly why it fits the businesses it targets, and why it stops fitting the moment your business looks different.
- Best for: Polish restaurants, cafés and takeaway businesses that need the till fees and the BDO report handled without hiring a consultant.
- What it does for your Polish duties: records single-use plastics and carrier bags, calculates the product fee from packaging counts, keeps the five year records, and files the annual BDO report.
- Markets and streams: Poland only; food-service packaging, single-use plastics and carrier bags.
- Pricing: no public price, with an indicative calculator on their site (as of August 2026).
- Watch-out: the scope is genuinely narrow. No electronics, no batteries, no other countries, and nothing for the EU Declaration of Conformity, so a producer selling packaged goods across Europe will outgrow it immediately.
Six tools compared on the jobs Poland gives you
Here are the six in one view, grouped by whether you run the tool or hand the work over. Prices are as of August 2026.
| Tool | Model | Best for | Polish scope | Pricing |
|---|---|---|---|---|
| Repax | You run it | Owning your data | Packaging, electronics, batteries, EU DoC | Free, then €29/mo |
| ComplyMarket | You run it | The BDO workflow | Packaging, BDO reporting, deposit tracking | Demo-led |
| ecosistant | You run it | Many markets, small volumes | Packaging, electronics, batteries, textiles | From €24.90 per country |
| bdomat | You run it | Food service | Till fees, product fee, BDO report | Quoted |
| Lizenzero | They file it | Packaging licensing | Packaging only, 31 countries | €299 per country |
| Staxxer | They file it | Also owing Polish VAT | Packaging, electronics, batteries | €239 plus €199 a year |
Frequently asked questions about Polish EPR software
Short answers to what producers selling into Poland ask most.
What is the best Polish EPR software?
Repax, for a producer that wants to own its Polish compliance data, and our pick on the wider EPR software list too. One product record produces the weight-by-material figures behind the BDO report and the product fee, and the EU Declaration of Conformity through Declare.
If you want the BDO workflow itself handled, ComplyMarket is built around it, and Staxxer will take the filing off you along with Polish VAT.
Do I have to register in BDO if my company is not Polish?
Yes. The duty attaches to placing products on the Polish market, not to being established there, and no volume threshold removes it, so registering comes before your first sale.
It costs 200 złoty for a micro business and 800 złoty for everyone else, then the same amount every year by 28 February. Many foreign sellers appoint a Polish representative to handle it.
When are the Polish EPR deadlines?
Three dates, spread across the year. The annual report and the product fee are both due by 15 March, the public education fee by 31 December, which is the one people miss, and the annual BDO register fee by 28 February. The carrier bag fee settles quarterly.
Has Poland's new EPR law started?
No. The draft act was published in August 2025 and written to take effect on 12 August 2026, but as of August 2026 it had not been sent to parliament, let alone passed.
What binds you is the packaging act of 13 June 2013, republished as a consolidated text on 30 April 2026. The draft would hand the system to a state fund and add a packaging fee per kilogram capped at 4.50 złoty, fully phased in by 2028, but none of it is law yet.
What is the product fee in Poland and when do I pay it?
It is what you owe when the required recycling level for your packaging was not reached. For 2026 that level is 66% overall, with individual levels set per material by regulation.
The fee is charged per kilogram, calculated per material, and paid to the marshal of your region by 15 March with the report. Hand the recycling obligation to a recovery organisation and they carry the risk of the shortfall instead of you.
Do small sellers pay anything in Poland?
Less than you would think, but not nothing. Place up to one tonne of packaging on the market in a year and both the product fee and the public education fee fall away under de minimis State aid rules, as long as the de minimis paperwork is filed by 15 March.
The register entry, the annual register fee and the reporting duty all stay. Being under the tonne saves you the fees, not the counting.
Is there free or cheap Polish EPR software?
Yes, on both counts. Repax has a free tier at €0 a month with paid plans from €29 a month, and ecosistant prices per country from €24.90. Staxxer charges 239 euros to register plus 199 euros a year to file for you, while ComplyMarket and bdomat both price by quote.
Any software fee is separate from the scheme fees, the product fee and the register fee you pay on what you place on the market.
Can Repax handle EPR across Poland and other markets?
Yes. Core structures your product data, produces the packaging weights behind the BDO report and the product fee, and answers other EU markets from the same records. Declare produces the EU Declaration of Conformity.
You run both yourself today. Repax does not enter you in BDO, join a recovery organisation on your behalf or submit your report, and the product that will, Comply, is on the way for 2026.
